Rentals & Sales
About
We are pleased to announce the official launch of our new website for Caltech Y gear rentals! The platform has been upgraded and streamlined to enhance your rental experience.
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To facilitate a seamless rental process, please follow these instructions when you are ready to reserve items:
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Follow the prompts to create an account, providing all required information
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Register using your Caltech/JPL affiliated email address
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Select your desired pickup and drop-off dates
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Gear pickup and drop-offs are available exclusively on Mondays, Wednesdays, and Fridays, 10AM-4PM
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Make your payment through our secure system
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Review and sign the required waiver forms
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Submit your request
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Please note that the request submission alone does not guarantee the reservation. A member of the Caltech Y will approve your request, at which point your gear will be reserved. Your payment will be refunded if your request is not approved.
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Please be sure to make the reservation no later than 5pm of the business day before your desired rental pick-up day.
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If you have any questions, please call (626) 395-6163 or email us at caltechy@caltech.edu. We look forward to serving your gear rental needs!
What We Offer
room rentals
The Caltech Y has one room available for reservation for meetings or small programs. This room has access to a restroom. Please note there may be limited availability for these rooms.
Reservation Periods begin:
Fall: August 30
Winter: November 30
Spring: February 30
Summer: May 30
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*Room reservations must be re-requested at the beginning of each term for continuous weekly reservations*
The Frank Dryden Multi-Purpose Room is a larger space that is versatile for a variety of functions. It is furnished with stackable chairs and is suitable for groups up to 10. It also has a TV and VCR/DVD.
Room Reservation Guidelines
movie tickets
For Movie Tickets please email caltechy@caltech.edu
- Pickup and Drop-Off hours are exclusively from 10am to 4pm on Mondays, Wednesdays, and Fridays.
- Reservation requests can be made at any time online; however, gear can only be picked up or returned on our designated rental days which are Mondays/Wednesdays/Fridays.
- On which days can I rent equipment?
- What are the pickup and drop-off hours?
- You will receive an email the day before or on the same day when your rental starts with information on how to pick up your reserved items. On your pickup day, you may pick up reserved items from 10am to 4pm from the numbered bins on the porch outside the Caltech Y or by following special instructions. Bin number and/or special instructions will be included in the pickup email.
- How will I receive information about my rental pickup?
- All tents MUST be set up and taken down by the renter after staff inspection upon return. An additional $20 fee per tent will be assessed if you are unable to set up or take down your tent at the time of return. If you are renting multiple tents or a 6-person tent, you MUST bring extra people with you to help set up. This process ensures that the person who rents the tent(s) after you has all the pieces and the tent is in good working order.
- Are there any specific instructions for returning tents?
- You should make your reservation as early as possible to ensure availability. Online reservation requests can be made as early as 90 days in advance of your planned return date: however, no later than 5pm of the business day before your desired rental pickup day.
- You must cancel your reservation no later than 5pm on the business day before your scheduled rental pickup for a full refund. Failure to do so will result in a 1-day charge for each canceled item or items not picked up, with the remaining balance eligible for a refund.
- What is the cancellation policy?
- How early should/can I make a reservation?
- You will be charged to replace lost or damaged equipment. In general, charges are based on how long we have had the specific equipment. - 1st Year = full replacement cost - 2nd Year = 80% replacement cost - 3rd Year = 60% replacement cost - 4+ Years = 40% replacement cost
- We are closed on weekends and holidays and cannot rent or accept equipment for returns during those times. You will be charged for the full rental period (even if you use the gear for only one day/night) and will return the gear on our next open day.
- I only need to rent for one day. Why can’t I return gear on other days besides Mon/Wed/Fri?
What is the rental fee policy?
- I broke or lost equipment. Will I be charged?